Electronic 2023 W-2s now available in Employee Self Service

If you opted to receive the document electronically, you will not receive one in the mail

At the time of year when preparing to file income taxes becomes top of mind, the university's Tax Office and Office of Public Safety are reaching out to employees with updates on receiving their 2023 W-2s and with guidance on avoiding seasonal scams.

How to get your Johns Hopkins University W-2 form

If you consented to receive your W-2 electronically, the document for calendar year 2023 is now available in Employee Self Service, which can be accessed from the myJH portal under the Categories/HR tab, or by going to and clicking the blue Login to ESS button.

For those who opted to receive their 2023 W-2 electronically, this will be your only means of W-2 delivery.

For those who did not choose the online delivery option, printed W-2 forms have been processed and were mailed on Jan. 19. If you did not originally consent to view your 2023 W-2s electronically and would like to opt in for 2024 and beyond, you can do that beginning Thursday, Feb. 1. By doing so, you will immediately be able to access your W-2s in ESS and will receive only electronic W-2s going forward until you revoke or change your election.

For more information about accessing your 2023 W-2, visit the W-2 Information webpage. For any issues or questions regarding your W-2 form, contact Payroll Shared Services at 443-997-5828.

Be aware of scams

You are reminded you to be on the alert for scams involving W-2s, tax filing, and personal financial information. The following guidance is currently provided on the Internal Revenue Service website:

  • The IRS will not call to demand immediate payment using a specific payment method such as a prepaid debit card, gift card, or wire transfer. Generally, the IRS will first mail a bill to any taxpayer who owes taxes.
  • The IRS will not threaten to immediately bring in local police or other law enforcement groups to have the taxpayer arrested for not paying.
  • The IRS will not demand that taxes be paid without giving taxpayers the opportunity to question or appeal the amount owed.
  • The IRS will not call unexpectedly about a tax refund.
  • The IRS will not ask for credit or debit card numbers over the phone.
  • The IRS will never initiate contact via email, text, or social meeting regarding a tax refund or bill.
  • No advisory boards or panels (e.g., Taxpayer Advocacy Panel) will contact you about your potential tax refund.

The IRS takes scams seriously and has many resources available to help taxpayers. You are encouraged to visit its website and those of other government entities for the most up-to-date information.

If you are notified that your information may have been exposed in a data breach, you may consider notifying the IRS through its website at or contacting the Federal Trade Commission through its website at The IRS and FTC sites have excellent guidance regarding credit reports, fraud alerts, and credit freezes, among other resources.

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Tagged hr newswire