Effective Feb. 21, the university will fully retire the Travel Guide Policy and introduce separate policies that provide clarification and guidance for reimbursable business expenses and parameters on using JHU funds to purchase gifts for university employees.
Shannon Dawkins, assistant general counsel and policy manager at the university, says, "Our aim when retiring the Travel Guide Policy was to provide updated and more focused policy along with training for employees related to reimbursement for expenses and gift giving."
Replacing it are two separate policies, which can be found online in JHU's Policy & Document Library:
The Business Expenses (Non-Travel) Policy covers business expenses incurred that are not related to JHU travel and is derived from the information in sections of the now-retired Travel Guide that were unrelated to travel and require separate attention.
The Gift Policy sets clear rules around the use of JHU funds to purchase gifts for university employees, including clarification about the university's prohibition on giving gift cards to employees as well as current university practice in other areas of gift-giving, such as retirement.
The existing Business Expenses Related to University Travel Policy provides guidance on reimbursement for business expenses incurred during travel for JHU-related activities.
Training related to the new policies is available through the Learning Management System, and procedural trainings and quick reference guides are available on the Expense Processing Training page of the Travel portal.
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