Important information about W-2 forms

If you would like electronic delivery and have not signed up, you must indicate it by Dec. 31

For several years Johns Hopkins has been encouraging employees to plan ahead for tax season by signing up to receive an electronic W-2 form, which many people find to be more convenient, secure, and timely than receiving a paper W-2 in the mail. It takes only a few simple steps to provide your permission now, and your form will be available for you to access online starting in mid-January.

If you consented via the Employee Self-Service (ESS) system to receive an electronic W-2 in 2017 or later, you will continue to receive your form electronically without taking any additional action. If you have not consented to electronic delivery since 2016, you can select your W-2 delivery preferences before Dec. 31.

To select electronic W-2 delivery, you must log into the ESS website through Note that this page requires an additional login step using Azure MFA. If you have not yet signed up for Azure MFA, information and a sign-up link are on the MFA Resource Center website.

When your W-2 is available in January, you will receive an email that will direct you to sign into ESS to view and print the form.

If you prefer to receive your W-2 by mail, you can ensure safe delivery by confirming your mailing address in ESS. On the ESS overview page, click the Personal Information link followed by the Permanent Address link. Update your information if necessary.

If you leave Johns Hopkins before W-2s are issued, you will get a paper copy even if you asked for an electronic one. Be sure to check your mailing address in ESS to ensure the form's safe and timely delivery.

For more information and step-by-step instructions, visit the W-2 forms information page on the HR/Payroll Shared Services website.

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