The Johns Hopkins community is increasingly adopting add-on generative AI meeting assistants to record and transcribe meetings, and to generate summaries, guides, and post-meeting tasks. Some of these AI add-ons do not meet the university's security requirements.
To protect the privacy and security of the Johns Hopkins community and adhere to federal and state regulations, going forward:
- IT@JH is working to block the meeting assistants as soon as possible
- Please immediately disable all current accounts associated with meeting assistants like Otter.ai and Read.ai; more information
- Hosts of Zoom and Teams meetings should remove any AI bots that join as meeting participants; more information
These changes are due to the techniques and processes these applications use to access, store, and process institutional data. Additionally, these applications often encourage people to sign up for the service without clear understanding of what it does. In addition, use of these tools without the knowledge and proper consent of all meeting participants presents legal and compliance risks.
To meet the community's needs, IT@JH has enabled an approved, in-platform virtual meeting assistant to help you manage information, increase efficiency, and generate insights. These AI tools are now available in Zoom to all users with a Zoom license. IT@JH will continue to evaluate the options available in Microsoft Teams.
The new Zoom AI tools will enable Johns Hopkins team members to spend less time note-taking and summarizing. More information is available on the IT website.
