COVID-19 information and resources for JHU

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As the days of facing the COVID-19 pandemic turn into weeks, we want to assure you of the essential work being done to maintain critical campus operations. The university has assembled a multidisciplinary team to identify and plan for a range of scenarios and potential near- and longer-term impacts.

We are appreciative of your patience, flexibility, and understanding as we all navigate this rapidly evolving situation, and we extend special gratitude to our colleagues at Johns Hopkins Medicine for their selfless and tireless work taking care of patients.

As preparations continue, the university will communicate with you regularly.

Information for undergrads

Last updated March 28, 4:45 p.m.

  • All in-person classes have been suspended through the end of the spring 2020 semester
  • The suspension of in-person academic work includes labs, research for credit, practicums, and similar experiences.
  • All academic divisions, in consultation with the Provost’s Office, have taken steps to expand the use of pass/fail grading for the spring 2020 term. The Krieger School of Arts and Sciences and Whiting School of Engineering, with the input of the Homewood Academic Council, are adopting universal satisfactory/unsatisfactory grading this semester for undergraduates More information on grading policies »
  • Residential undergraduate students have been required to leave campus and provided support to do so. Only those who have been granted specific exceptions have been allowed to stay. Any student who was granted an exception but is now able to leave campus should contact Student Affairs for support in arranging departure from campus.
  • Access to all campus buildings is restricted—buildings are locked and require key card swipes for entry or will have a staffed on-site security station.
  • We strongly encourage our undergraduates who live off campus to seriously consider returning to their permanent residence, in consultation with their families, given the limited on-campus support capacity at JHU.

We are especially mindful of the impact of this decision on graduating seniors, and we are working on plans to commemorate their time at Hopkins and to help prepare for life after college. Our Life Design Lab stands ready to provide career services remotely, as well as assistance to those applying to graduate school or planning to work at Hopkins after graduation.

We will hold a virtual Commencement this spring and offer opportunities to walk at future graduation ceremonies, and we are already in discussion with student leaders about gathering the class together this fall as a part of our traditional Young Alumni Weekend.

More information about Life Design Lab services and plans for Commencement will be communicated later this week.

For residential students

We have heard from students and families about concerns related to packing and storing students’ belongings until public health guidance allows their retrieval. Please know we take these concerns seriously and weigh them carefully against our need to manage a range of challenging circumstances, including uncertainty around the duration of this crisis as well as evolving guidelines from public health officials. We are also seeking ways to remain flexible in assisting our JHU community and health system, as well as the broader public health response for our city and state. For instance, we may be called upon to provide accommodations to serve as temporary housing for health care workers serving on the front lines to combat this pandemic.

With these factors in mind, we have decided not to pack and store all students’ belongings at this time, and will instead begin by packing and storing only those rooms needed in support of the university’s public health response. For now, if your space is not needed, your belongings will remain in place until further notice. If your space is needed to help in a public health support capacity, we will communicate with you directly. In the meantime, we will continue to uphold the health and safety of our residence halls by monitoring room conditions and continuing routine housekeeping and maintenance operations.

Student services and activities

  • A credit will be applied to student accounts for pro-rated room charges and the unused portion of spring meal plans if applicable. For those who owe a balance, the credit will reduce the amount owed; otherwise the credit will be refunded. More information »
  • On-campus student workers will be paid through at least April 12, and we are exploring a further extension for those students with demonstrated need, as well as opportunities to continue campus employment remotely. You are encouraged to sign up for direct deposit immediately to avoid delays in payment.
  • Student Disability Services will communicate with registered students about accommodations that may be needed for the online format of course instruction.
  • All university-sponsored or organized undergraduate student events are suspended.
  • The university has suspended undergraduate participation in spring 2020 study abroad programs worldwide.
  • All Johns Hopkins athletics competition and practice is cancelled/suspended until further notice.

Undergraduate students with questions should contact Student Affairs.

More student services updates

Information for grad students

Last updated March 28, 4:45 p.m.

  • Plans for clinical and lab-based programs, practicums, or the equivalent will be determined by the divisions, but all in-person courses will be delivered virtually/remotely through the end of the spring semester.
  • All academic divisions, in consultation with the Provost’s Office, have taken steps to expand the use of pass/fail grading for the spring 2020 term More information on grading policies »
  • Graduate students with teaching responsibilities are expected to continue their duties via remote instruction for the remainder of the semester.
  • The salary or stipend support and benefits currently offered to PhD students and postdoctoral fellows will not be interrupted as they work remotely. Trainees who are currently receiving support from research grants will continue to receive it and must carry out their duties remotely. Additional information was shared in a message to all graduate students on March 23.
  • Access to all campus buildings is restricted—buildings are locked and require key card swipes for entry or will have a staffed on-site security station.
  • The Office of International Services has confirmed that the visa status of graduate students and postdoctoral fellows will not be adversely affected by performing their position functions remotely during this period of social distancing.

Departments and laboratories are encouraged to continue with community activities in a remote modality, including departmental seminars, lab meetings, journal clubs, and other community-building events.

The university is ramping down all on-campus research activities, including laboratory and almost all face-to-face human subjects research, with the exception of research related to COVID-19. Trainees should work with their faculty mentor(s) on ways in which they can continue to contribute to research off-site. Additional guidance for graduate students and postdocs »

Graduate students with questions should contact their program, department, and/or deans office.

Professional development and life design resources

The university’s career service functions of life design and professional development remain active during this time of remote work. Our Homewood and East Baltimore offices have created extensive virtual programming and offer one-on-one consultations by Zoom, as do the career offices of specific JHU schools. You may want to visit the websites of the Professional Development and Career Office (East Baltimore) or the PHutures office (Homewood) during your period of remote work as well as visiting JHU school-specific career office sites.

More information for grad students

Information for employees

Last updated March 31, 1:30 p.m.

While the university remains open, telework is the first choice and priority for as many employees as possible, in accordance with Maryland’s stay-at-home order. Employees should be on site only when performing essential tasks.

Human Resources will contact the university’s essential employees with instructions and documentation of their status. If you do not receive that communication but believe you should be considered essential (for example, because of your role in providing or supporting patient care or maintaining critical university operations or infrastructure), please contact your manager or Human Resources representative. In addition to information about credentialing, the Human Resources communication will provide information about accessing child care options. Employees whose work is critical and cannot be performed remotely should follow strict social distancing and other measures to reduce the risk of spreading COVID-19.

All other JHU employees should continue to work remotely. As the needs of our health system and university change in response to the COVID-19 pandemic, some of you may be called upon to serve in essential capacities. In that case, your divisional supervisors will work with you to prepare for any new role. More information »

As of March 18, all on-campus research is restricted to essential activities only. More information »

Access to all campus buildings is restricted—buildings are locked and require key card swipes for entry or will have a staffed on-site security station.

Johns Hopkins is deeply committed to our workforce and focused on maintaining employment, salary, and benefits to the greatest extent possible during this time of financial uncertainty. This includes maximizing telework opportunities, providing special emergency COVID-19 leave, creating flexible and staggered schedules, and providing alternative job opportunities and transition assistance (such as extended salary support) for any displaced contract workers.

It also means redeploying some of our employees to help meet critical needs across our Johns Hopkins institutions and standing up internal HR supports to help train and transition our people to new tasks. There are a number of Johns Hopkins units that are in need of additional staff and are hiring. Additional information is available on the Human Resources website. You are encouraged to reach out to your supervisor, HR Business Partner, or local HR team for guidance with additional issues or concerns.

If you get sick, stay home

Your health and the health of our community is our primary concern. Please follow the university sick leave policy, and notify your manager if you are sick.

If have symptoms such as fever, cough, sore throat, shortness of breath, and/or muscle aches, it is vital that you stay home. If you are told by Occupational Health, your health care provider, or another public health official that you need to stay away from others—either because you are ill or because you may have been exposed to someone who has the novel coronavirus—it is similarly required that you stay home.

If you have severe respiratory symptoms, call 911. If you start having symptoms or you are worried that you were exposed, call our Employee COVID-19 Call Center at 443-287-8500, seven days a week, between 7 a.m. and 11 p.m. If you need clearance to return to work after being tested or recovering from illness, please continue to call Occupational Health at 410-955-6211.

The Employee COVID-19 Call Center is staffed by Johns Hopkins nurses and physicians and specially trained nursing and medical students. When you call, a representative will instruct you about next steps depending on your circumstances. They will arrange for testing if needed and assist in transmitting information to Occupational Health.

You are always free to call your personal primary care provider, and should continue to do so for family members who have symptoms, but JHU employees should call the ECCC so that we can give you the best direction for your circumstances and arrange for testing if needed.

Sick leave

We will ensure that all employees are able to stay at home during the required 14-day period of self-isolation or quarantine.

  • If you have been directed by Occupational Health, a health care provider, or a state/local public health official to self-isolate or self-quarantine—due to your COVID-19 diagnosis, your symptoms, or your exposure to a known COVID-19 case—you should stay home. You will be provided leave for the mandated self-isolation/self-quarantine period up to 14 calendar days. This means that you will be given up to 10 business days of COVID-19 leave and the time will not be charged to you.
  • If you are not symptomatic during the period of self-isolation or self-quarantine and telework is feasible, you may coordinate with your supervisor to telework during that period.

Information on teaching remotely

In order to support the transition to fully remote classes by March 23, the university will provide technology and teaching support to faculty, teaching assistants, etc. More information about this support is available on keepteaching.jhu.edu and the divisional links found there.

The Hub recently spoke with JHU experts in remote instruction for tips and advice on how to successfully transition and instruct in a remote learning environment.

University services, events, and gatherings

Last updated March 18, 3:30 p.m.

  • All in-person, university events are suspended pending further notice, including tours, admissions events, and alumni events.
  • All university meetings and work activities, even those deemed essential, must be conducted remotely whenever possible, and no in-person meetings or activities may be held with more than 10 people (with limited exceptions, such as select types of clinical care).
  • All Sheridan Libraries buildings are closed. More information on libraries »
  • All tours, admissions events, and alumni events (on and off campus) are suspended.
  • All recreation facilities and fields are closed until further notice.
  • University and health system shuttles and buses continue to run on a modified schedule due to a reduced number of riders, and additional schedule changes will take effect beginning Sunday, April 5.
  • The JHU Tax Office is closed until further notice. Questions can be sent to tax@jhu.edu; all Foreign National Information Forms (FNIF), Social Security numbers, and tax forms should be sent to FNIF@jhu.edu.

Most university buildings remain open at this time; however, we anticipate enacting further building restrictions given the diminished level of activity on campus and the necessity to protect capacity among our security workforce during the COVID-19 situation, while maintaining needed access for university operations.

More student services updates

Enhanced cleaning efforts

Facilities teams across the university are taking additional steps to help ensure the university’s buildings and gathering spaces are as clean and safe as possible:

  • Custodial Services has increased cleaning and disinfecting activities for frequently touched objects and surfaces, including in restrooms (counters, sinks, knobs, toilets), door knobs and handles, elevator buttons, railings, etc. Additionally, large gathering spaces, such as Shriver Hall auditorium, will be given special attention relative to the number and size of events and treated accordingly.
  • Cleaning and disinfecting agents being used are EPA registered, hospital-grade products labeled effective for coronavirus.
  • Hand sanitizing stations are being set up at entrances to buildings with high volumes, at auditoriums, dining facilities, athletic centers, and greeting/security stations.
  • In the event an acute response is required for cleaning or disinfecting, Hopkins has contractors that specialize in these types of services ready to respond.
  • Signage will be added across the university reminding people of the importance of frequent and thorough hand hygiene.
  • JHU Buses and Blue Jay Shuttle vans are cleaned twice daily with a hospital-grade disinfectant. The spray is applied by trained cleaners wearing appropriate personal protective equipment.
  • Bus and shuttle drivers clean touch points several times per shift with wipes (no sprays).
  • The university has limited the number of passengers permitted on buses to “seated capacity only.”